Advisor Tools
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Advising Gateway
Login: Advising Gateway
Description: Single point of access to student record information for advisors
Training Required: No
Authorization/Contact:
- Authorization:jeffrey.shokler@wisc.edu
- Contact DoIT Help Desk for issues or outages and cc’ Jeff.
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work.
Advisor Notes System (ANS)
Login: Advisor Notes System (ANS)
Description: Advisor Notes (functionality provided within the Advising Gateway)
Training Required: Yes
Authorization/Contact: Attendance at an ANS orientation session (ANS 101) required. See Event Calendar for available sessions
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access
Degree Audit Reporting System (DARS)
Login: Degree Audit Reporting System (DARS)
Description: Tool to audit progress towards undergraduate degree, major, or certificate program
Training Required: No
Authorization/Contact: DARS Authorization Form
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. DARS is primarily used in undergraduate degree contexts
Degree Audit Reporting (DARS) Exception System
Login: Degree Audit Reporting (DARS) Exception System
Description: Online curriculum exception system for L&S programs
Training Required: Training Available
Authorization/Contact: aim@saa.ls.wisc.edu
Intended Audience(s): University employees in the College of Letters & Science (L&S) with a work purpose under FERPA to access restricted student record data for their work, and who need to enter/process DARS exceptions for students
The Guide
Login: The Guide
Description: UW Academic Catalog
Training Required: No
Authorization/Contact: guide-help@lists.wisc.edu
Intended Audience(s): All
Repository for Administrative Dashboards and Reports (RADAR)
Login: Repository for Administrative Dashboards and Reports (RADAR)
Description: Repository of self-service institutional data solutions for individuals who work with curricular, student, other data
Training Required: Training Available
Authorization/Contact: –
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Useful for those who conduct assessment, institutional reporting, and/or need access data to answer operational questions
Starfish
Login: Starfish
Description: Starfish – student to staff self-service scheduling system
Training Required: Resources available at this link
Authorization/Contact: starfish@advising.wisc.edu
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for us in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system
Student Information System (SIS)
Login: Student Information System (SIS)
Description: Student academic and curricular records for all students
Training Required: Yes
Authorization/Contact: SIS Authorization Form
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work
SOAR Advising Module (SAM)
Login: SOAR Advising Module (SAM)
Description: Repository for key student information related to SOAR
Training Required: Yes
Authorization/Contact: chris.diorio@wisc.edu
Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work
SOAR Advising Module (SAM) Reports
Login: SOAR Advising Module (SAM) Reports
Description: Audit tool for SOAR advising unit administrators
Training Required: Yes
Authorization/Contact: chris.diorio@wisc.edu
Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work
TransferologyLab
Login: TransferologyLab
Description: TransferologyLab is an administrative portal for faculty and staff to view how courses may transfer from public and private colleges across the country.
Training Required: No
Authorization/Contact: Transferology and TransferologyLab KB
Intended Audience(s): University employees who have a work purpose under FERPA to access restricted student record data for their work and who need access to student transfer credit evaluation information
Career Services Staff Tools
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Advising Gateway
Login: Advising Gateway
Description: Single point of access to student record information for advisors
Training Required: No
Authorization/Contact:
- Authorization:jeffrey.shokler@wisc.edu
- Contact DoIT Help Desk for issues or outages and cc’ Jeff.
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work.
Advisor Notes System (ANS)
Login: Advisor Notes System (ANS)
Description: Advisor Notes (functionality provided within the Advising Gateway)
Training Required: Yes
Authorization/Contact: Attendance at an ANS orientation session (ANS 101) required. See Event Calendar for available sessions
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access
Big Interview
Login: Big Interview
Description: Interview practice and coaching resource with guided learning modules
Training Required: No
Authorization/Contact:
- User access: Open to all staff, faculty, and enrolled students at the institution (alumni access not currently supported)
- Administrative access: Contact jeffrey.shokler@wisc.edu and ben.diamond@wisc.edu
Intended Audience(s): Anyone at the University of Wisconin-Madison looking to enhance their interviewing knowledge and skills
Handshake
Login: Handshake
Description: Handshake – career services management system
Training Required: Training Available (School/College/Division Career Centers)
Authorization/Contact:
- Contact the appropriate School/College/Division career center for Handshake training support
- Handshake Academy
- handshake@careers.wisc.edu
Intended Audience(s): Career Services and Employer Relations staff who have a work purpose under FERPA to access restricted student record data for their work and/or whose work includes employer relations
Repository for Administrative Dashboards and Reports (RADAR)
Login: Repository for Administrative Dashboards and Reports (RADAR)
Description: Repository of self-service institutional data solutions for individuals who work with curricular, student, other data
Training Required: Training Available
Authorization/Contact: –
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Useful for those who conduct assessment, institutional reporting, and/or need access data to answer operational questions
Starfish
Login: Starfish
Description: Starfish – student to staff self-service scheduling system
Training Required: Resources available at this link
Authorization/Contact: starfish@advising.wisc.edu
Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for us in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system
Additional Tools & Resources
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Box
Login: Box
Description: Free online file storage and collaboration service provided by UW-Madison
Training Required: No
Authorization/Contact: DoIT Box Service Description
Intended Audience(s): All
Wisconsin Scholarship Hub
Login: Wisconsin Scholarship Hub (WiSH)
Description: Central portal for UW scholarships
Training Required: Yes
Authorization/Contact: Contact the WiSH Support Team at scholarship_support@em.wisc.edu
Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work and whose work focuses on/supports scholarship activities