University of Wisconsin–Madison
Providing central coordination for the undergraduate advising and career services communities

Advisor & Career Services Staff Tools

Advisor Tools

  • Advising Gateway

    Login: Advising Gateway

    Description: Single point of access to student record information for advisors

    Training Required: No

    Authorization/Contact:

    Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work.

  • Advisor Notes System (ANS)

    Login: Advisor Notes System (ANS)

    Description: Advisor Notes (functionality provided within the Advising Gateway)

    Training Required: Yes

    Authorization/Contact: Attendance at an ANS orientation session (ANS 101) required. See Event Calendar for available sessions

    Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access

  • Degree Audit Reporting System (DARS)

    Login: Degree Audit Reporting System (DARS)

    Description: Tool to audit progress towards undergraduate degree, major, or certificate program

    Training Required: No

    Authorization/Contact: DARS Authorization Form

    Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. DARS is primarily used in undergraduate degree contexts

  • Degree Audit Reporting (DARS) Exception System

    Login: Degree Audit Reporting (DARS) Exception System

    Description: Online curriculum exception system for L&S programs

    Training Required: Training Available

    Authorization/Contact: aim@saa.ls.wisc.edu

    Intended Audience(s): University employees in the College of Letters & Science (L&S) with a work purpose under FERPA to access restricted student record data for their work, and who need to enter/process DARS exceptions for students

  • The Guide

    Login: The Guide

    Description: UW Academic Catalog

    Training Required: No

    Authorization/Contact: guide-help@lists.wisc.edu

    Intended Audience(s): All

  • Repository for Administrative Dashboards and Reports (RADAR)

    Login: Repository for Administrative Dashboards and Reports (RADAR)

    Description: Repository of self-service institutional data solutions for individuals who work with curricular, student, other data

    Training Required: Training Available

    Authorization/Contact: 

    Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Useful for those who conduct assessment, institutional reporting, and/or need access data to answer operational questions

  • Starfish

    Login: Starfish

    Description: Starfish – student to staff self-service scheduling system

    Training Required: Resources available at this link

    Authorization/Contact: starfish@advising.wisc.edu

    Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for us in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system

  • Student Information System (SIS)

    Login: Student Information System (SIS)

    Description: Student academic and curricular records for all students

    Training Required: Yes

    Authorization/Contact: SIS Authorization Form

    Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work

  • SOAR Advising Module (SAM)

    Login: SOAR Advising Module (SAM)

    Description: Repository for key student information related to SOAR

    Training Required: Yes

    Authorization/Contact: chris.diorio@wisc.edu

    Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work

  • SOAR Advising Module (SAM) Reports

    Login: SOAR Advising Module (SAM) Reports

    Description: Audit tool for SOAR advising unit administrators

    Training Required: Yes

    Authorization/Contact: chris.diorio@wisc.edu

    Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work

  • TransferologyLab

    Login: TransferologyLab

    Description: TransferologyLab is an administrative portal for faculty and staff to view how courses may transfer from public and private colleges across the country.

    Training Required: No

    Authorization/Contact: Transferology and TransferologyLab KB

    Intended Audience(s): University employees who have a work purpose under FERPA to access restricted student record data for their work and who need access to student transfer credit evaluation information

Career Services Staff Tools

  • Advising Gateway

    Login: Advising Gateway

    Description: Single point of access to student record information for advisors

    Training Required: No

    Authorization/Contact:

    Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work.

  • Advisor Notes System (ANS)

    Login: Advisor Notes System (ANS)

    Description: Advisor Notes (functionality provided within the Advising Gateway)

    Training Required: Yes

    Authorization/Contact: Attendance at an ANS orientation session (ANS 101) required. See Event Calendar for available sessions

    Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access

  • Handshake

    Login: Handshake

    Description: Handshake – career services management system

    Training Required: Training Available (School/College/Division Career Centers)

    Authorization/Contact:

    Intended Audience(s): Career Services and Employer Relations staff who have a work purpose under FERPA to access restricted student record data for their work and/or whose work includes employer relations

  • Repository for Administrative Dashboards and Reports (RADAR)

    Login: Repository for Administrative Dashboards and Reports (RADAR)

    Description: Repository of self-service institutional data solutions for individuals who work with curricular, student, other data

    Training Required: Training Available

    Authorization/Contact: 

    Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Useful for those who conduct assessment, institutional reporting, and/or need access data to answer operational questions

  • Starfish

    Login: Starfish

    Description: Starfish – student to staff self-service scheduling system

    Training Required: Resources available at this link

    Authorization/Contact: starfish@advising.wisc.edu

    Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for us in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system

Additional Tools & Resources

  • Box

    Login: Box

    Description: Free online file storage and collaboration service provided by UW-Madison

    Training Required: No

    Authorization/Contact: DoIT Box Service Description

    Intended Audience(s): All

  • Wisconsin Scholarship Hub

    Login: Wisconsin Scholarship Hub (WiSH)

    Description: Central portal for UW scholarships

    Training Required: Yes

    Authorization/Contact: Contact the WiSH Support Team at scholarship_support@em.wisc.edu

    Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work and whose work focuses on/supports scholarship activities